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Each year, the existing members of the HOTCUS steering committee stand down. The vacant positions are then subject to a new nomination and – if necessary, election – process.

All HOTCUS members are eligible to nominate themselves for all positions on the committee. Their nomination application form is available on the site and must be seconded by another HOTCUS member, and submitted to the committee secretary (Miguel Hernandez – mih72@aber.ac.uk) by 5:00pm, Friday 23 May 2025. Where ballots are required, they will take place online between 30 May and 13 June 2025. The new committee will then be presented to the membership at the HOTCUS AGM at the annual conference at Lancaster University.

The eight committee positions are:

• Chair (1-year term)
• Vice-Chair (1-year term)
• Committee Secretary (1-year term)
• Treasurer (1-year term)
• Membership Secretary (1-year term)
• Events Secretary (1-year term)
• Early Career Secretary (1-year term)
• Postgraduate Secretaries x1 (2-year terms for those currently registered as PhD students)

This year we are particularly encouraging nominations for the following positions:

• Events Secretary
• One Postgraduate Secretary

Descriptions of the responsibilities of each committee position are available on our website. As well as completing their duties, committee members are expected to participate in 4 committee meetings per year over Zoom, and to help judge the annual HOTCUS prizes and other awards.

HOTCUS is dedicated to fostering a culture of inclusion and equality in our organizational structure. We seek to develop an intellectual and organizational environment built on the premise of equity in terms of gender, age, race, sexuality, disability, career stage, and employment status.

If you have any questions about the nomination and election process, please contact Miguel Hernandez at the address above.

Taking place at Lancaster University, June 18-20, the conference features a keynote lecture from Professor Andrew Preston. The full conference schedule is available here.

To register for the conference, book here. Additional extras like the conference meal and on-campus accommodation are also available to book at the same time. 

The conference meal is a 3-course meal, on-campus, on the Thursday evening. 

The on-campus accommodation offered when you register for the conference is university accommodation, i.e. private dorm rooms with single, double or twin beds, with breakfast included. They are only available for two-night bookings, i.e. Wednesday 18 June and Thursday 19 June, and offered on a first-come, first-served basis.

Please note – if you need an itemised list of what you have booked, particularly for reimbursement from your institution or funders, please click ‘Continue’ from your booking confirmation page. Then click on the little arrow near your name (which should appear in bold text halfway down the page) to reveal a more detailed outline of your booking. You can then save this page as a PDF. The email notification you will receive, does not provide any of this information.